Creating a Shared Folder in Drive

It is helpful to create shared files in Drive so that multiple people can view, comment, and/or edit them. It is even better to create shared folders. The difference between a shared folder versus just a shared file is that you can set the permissions to the folder to be view, comment, or edit and then anything (doc, slide show, sheet, drawing, etc) that you move into that folder will automatically assume those permissions.

To create a folder:Click on the Blue New button and select folder.

Next, do a right click (control + click on a mac) and select Share.

Choose how you want to share it (view, edit, comment) and type the email addresses or a contact group in the people box.

Once this folder is created and shared, anything you drag into that folder will automatically assume those shared permissions. So, if you create a folder with view only rights to your whole first period class, then anything that you drag into that folder will have view only rights for your whole first period class. This saves time because you don't have to go into each file and change the shared permissions of it.**Remember also that you can create folders inside of folders, so this also helps with organizing your files. **

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Power up Google Classroom with Private Comments

One of the most powerful elements of Google Classroom is the private comments feature, which works with assignments only. Comments become conversations with students, allowing for more back and forth discussion than can happen with verbal feedback. Every student can have a voice and communicate their ideas or struggles with a task. To use private comments, open an assignment in Classroom, and there you will find a space for private comments. Any comments left here will be seen only by you and the individual student. One of the challenges to using private comments is knowing who the comments belong to. Here’s a workaround from Alice Keeler : Students start all comments to you with your last name You start all comments to students with your initials This helps in filtering those comments in Gmail, or searching. It also lets you quickly see who responded last in the roster: You can also use links in private comments to give students more informat...

What the SHEETS?!?

When creating a new Google Sheet, by default, it will have one sheet tab at the bottom of the page. The program is designed so that you can have a maximum of 200 sheets. To add additional sheets, you can click on the plus sign in the sheets toolbar. One sheet will be added. To rename the sheet, click on the dropdown arrow next to the Sheet, and select RENAME. You may want to explore other sheet tab options available from the menu. There may be times when you want your Google Sheet to open to a specific tab. To accomplish this, copy the URL of the specific sheet tab. For example, if you want the Google Sheet to immediately open to the second sheet tab named Chart, copy the Chart sheet tab URL. You will notice that the information to the right of the / changes: Google Sheet URL: https://docs.google.com/spreadsheets/d/1hivDhrInFjmhl-AFB_frFOvpsyuY541hxn6ShQuo7I8/ edit?usp=sharing Chart Sheet Tab: https://docs.google.com/spreadsheets/d/1hivDhrInFjmhl-A...

Magically Make a Copy

By: Kristie Hughes Do you have to constantly tell your students or other people to make a copy of your document so that they can edit their own copy? Well, you can force this to happen just by changing the link of the file. Go up to the top of your file (google doc, slides, etc) and go to the end of the URL. Delete the word "edit" and everything after it. Type the word "copy" in it's place. Then click return. When you give this link to other people, it will automatically prompt them to make a copy of your file. In fact, they won't even be able to see your file, until they click on the Make a Copy button. Now, you don't have to worry about anyone changing your original file, or reminding people with view only rights to make a copy to edit.

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